Cortland Regional Medical Center Auxiliary Inc

RAISE FUNDS TO SUPPORT GUTHRIE CORTLAND MEDICAL CENTER, INC. THROUGH CORTLAND MEMORIAL FOUNDATION, INC.

THE SUPPORT TO GUTHRIE CORTLAND MEDICAL CENTER IS RENDERED BY MANAGING THE SNACK BAR AND GIFT SHOP OPERATIONS. ANY EXCESS REVENUES OVER EXPENSES THAT RESULT FROM THESE OPERATIONS ARE DONATED TO THE HOSPITAL TO PURCHASE SPECIFIC PIECES OF EQUIPMENT. THERE WERE APPROXIMATELY 21,000 TRANSACTIONS IN THE SNACK BAR AND/OR, GIFT SHOP. IN ADDITION, THE AUXILIARY (HOSPITAL AIDE) HOSTS 1 FUNDRAISING EVENT; CHARITY BALL.

THERE WERE 58 ACTIVE TEENAGE VOLUNTEERS IN 2018. COMBINED THEY VOLUNTEERED A TOTAL OF 1,614 HOURS IN VARIOUS DEPARTMENTS IN THE HOSPITAL. SCHOLARSHIPS WERE AWARDED TO SEVERAL TEENAGE VOLUNTEERS THAT MET CERTAIN CRITERIA. IN ADDITION, THERE WERE 12 COLLEGE STUDENTS THAT VOLUNTEERED A TOTAL OF 1,008 HOURS IN VARIOUS DEPARTMENTS IN THE HOSPITALCORTLAND REGIONAL MEDICAL CENTERTEENAGE VOLUNTEER SCHOLARSHIPTHE HOSPITAL AUXILIARY OF GUTHRIE CORTLAND MEDICAL CENTER IS OFFERING ANNUAL SCHOLARSHIPS TO GRADUATING HIGH SCHOOL SENIORS WHO HAVE SERVED AS ACTIVE MEMBERS OF THE TEENAGE VOLUNTEER PROGRAM OF THEIR CHOICE PROVIDING THEY ARE RECOGNIZED SCHOOLS OR INSTITUTIONS OF EDUCATION BEYOND THE HIGH SCHOOL LEVEL. TECHNICAL, TRADE OR VOCATIONAL SCHOOLS WILL BE CONSIDERED.CRITERIA FOR ELIGIBILITY:APPLICANTS MUST BE A HIGH SCHOOL SENIOR WHO IS CURRENTLY ACTIVE IN THE TEENAGE VOLUNTEER PROGRAM AND MUST HAVE DOCUMENTATION OF ACCEPTANCE TO A COLLEGE OR TRADE SCHOOL.THE FOLLOWING HOURS MUST BE DONATED: AVERAGE SIX HOURS PER MONTH IN THE PROGRAM, ONE SATURDAY PER MONTH, 40 MINIMUM HOURS PER SUMMER (WEEKDAYS) ( EXCEPTIONS CAN BE MADE AT THE DISCRETION OF DIRECTOR).PERFORMANCE AND ATTITUDE WILL BE EVALUATED, BASED ON GRADES FROM INDIVIDUAL DEPARTMENT MANAGERS.TAVS THAT ARE SONS/DAUGHTERS OF AUXILIARY MEMBERS, CRMC ADMINISTRATORS OR CRMC BOARD MEMBERS ARE NOT ELIGIBLE FOR SCHOLARSHIP AWARDS.METHOD OF SELECTION:A TEENAGE VOLUNTEER COMMITTEE WILL BE APPOINTED TO CONSIDER ALL CANDIDATES. THIS COMMITTEE WILL INCLUDE BUT IS NOT LIMITED TO: TWO (2) REPRESENTATIVES FROM NURSING, TWO (2) REPRESENTATIVES FROM HOSPITAL DEPARTMENTS, TWO (2) REPRESENTATIVES FROM THE HOSPITAL AUXILIARY, ONE (1) TEENAGE VOLUNTEER SUPERVISOR AND THE DIRECTOR OF VOLUNTEERS. THE CHAIRPERSON OF THE HOSPITAL AUXILIARY TEENAGE VOLUNTEER COMMITTEE WILL PRESIDE OVER ALL MEETINGS. IT IS THIS COMMITTEE THAT WILL MAKE ALL FINAL SELECTIONS OF THE SCHOLARSHIP RECIPIENTS AND THE AMOUNT OF THE SCHOLARSHIPS.SUPERVISORS WILL BE ASKED TO COMPLETE A SATURDAY TAV REPORT FORM WEEKLY WHICH WILL DOCUMENT EACH TAVS ATTITUDE AND PERFORMANCE. SUPERVISORS ARE ENCOURAGED TO MAKE ADDITIONAL COMMENTS, WHICH WILL ASSIST THE TAV COMMITTEE IN THEIR SELECTION.DURING THE FIRST WEEK IN FEBRUARY, THE VOLUNTEER STAFF (ON BEHALF OF THE HOSPITAL AUXILIARY) WILL REVIEW ACTIVE TAV SENIORS PERFORMANCE RECORDS. SCHOLARSHIP APPLICATION FORMS WILL BE MAILED DIRECTLY TO EACH ELIGIBLE CANDIDATE BY THE SECOND WEEK IN FEBRUARY. THE APPLICATION WILL REQUIRE THAT THE APPLICANT SUBMIT A 150 WORD ESSAY DESCRIBING HIS/HER FUTURE EDUCATION GOALS AND WHY THEY FEEL THEY DESERVE TO BE CONSIDERED FOR A SCHOLARSHIP. ALL APPLICATIONS MUST BE RETURNED TO THE VOLUNTEER OFFICE BY THE THIRD WEEK IN MARCH.IN THE FIRST WEEK OF APRIL, LETTERS WILL BE MAILED TO EACH APPLICANT AND RESPECTIVE GUIDANCE COUNSELOR INDICATING THE DATE AND TIME OF INTERVIEWS WITH THE SCHOLARSHIP COMMITTEE. TAV'S MAY HAVE TO BE EXCUSED FROM SCHOOL TO ATTEND THE INTERVIEW.THE SCHOLARSHIP COMMITTEE WILL RECEIVE A PACKET, THE FOURTH WEEK OF MARCH, CONTAINING INDIVIDUAL PACKETS FOR EACH APPLICANT. THIS SHOULD BE REVIEWED PRIOR TO THE INTERVIEWS.INTERVIEWS SHALL COMMENCE THE SECOND WEEK OF APRIL. IF THE COMMITTEE FINDS NO SUITABLE CANDIDATE WHO MEETS THE ESTABLISHED CRITERIA, A NON-RECOMMENDATION SHOULD BE REPORTED TO THE HOSPITAL BOARD OF DIRECTORS AND THE HOSPITAL AUXILIARY BOARD OF DIRECTORS.PRESENTATION OF AWARDS AND SCHOLARSHIPS:THE WINNER(S) OF THE SCHOLARSHIP(S) WILL BE ANNOUNCED AT THE ANNUAL TEENAGE VOLUNTEER AWARDS CEREMONY HELD ON THE LAST SUNDAY OF APRIL. ANY MONEY DONATED BY A PRIVATE PARTY WILL BE GIVEN DIRECTLY TO THE RECIPIENT(S) ON THAT EVENING. THE SCHOLARSHIP(S) FROM THE AUXILIARY WILL BE PRESENTED IN LETTER FORM ONLY. THE PAYMENT OF FUNDS WILL BE GIVEN DIRECTLY TO THE RECIPIENT'S SCHOOL IN TWO EQUAL INSTALLMENTS UPON RECEIVING A COPY OF EACH SEMESTER'S BILL. THE FIRST HALF OF THE SCHOLARSHIP IS BEING PAID IN AUGUST AND THE SECOND HALF IS BEING PAID IN JANUARY. THIS PRACTICE WILL BE FOLLOWED UNLESS SPECIAL CIRCUMSTANCES WARRANT A DEVIATION. IN ALL CASES, IT IS THE RESPONSIBILITY OF THE SCHOLARSHIP RECIPIENT TO NOTIFY THE COMMITTEE IN WRITING OF HIS/HER INDIVIDUAL EDUCATIONAL PLANS.IF A RECIPIENT HAS NOT BEEN ACCEPTED IN SCHOOL AT THE TIME OF THE AWARDS CEREMONY, THE MONEY WILL BE HELD PENDING ACTUAL ACCEPTANCE. EACH RECIPIENT MUST BE ABLE TO SHOW PROOF OF ACCEPTANCE BY AUGUST 15TH FOLLOWING GRADUATION FROM HIGH SCHOOL OR NOTIFY THE COMMITTEE IN WRITING OF EXPECTED DATE THE FUNDS WILL BE USED. THE LETTER MUST INDICATE WHY HE/SHE WILL NOT BE USING THE SCHOLARSHIP FUNDS (I.E. TAKING TIME OFF, HAVE ENOUGH FUNDS/GRANTS, ROTARY EXCHANGE, ETC.) AND SPECIFY, THE APPROXIMATE TIME HE/SHE WILL NEED THEM. IF IT IS THE CASE THAT THE RECIPIENT WILL NOT BE NEEDING THE MONEY FOR THE ENTIRE FIRST ACADEMIC YEAR FOLLOWING HIGH SCHOOL GRADUATION, THE FULL AMOUNT MUST BE USED IN THE NEXT SEMESTER (BEFORE DECEMBER 31ST) OR THE TOTAL SCHOLARSHIP WILL BE FORFEITED.LIKEWISE, IF A STUDENT DROPS OUT OF SCHOOL, HE/SHE MUST ALSO NOTIFY THE COMMITTEE IN WRITING IMMEDIATELY. THE STUDENT HAS UNTIL DECEMBER 31ST OF THE YEAR FOLLOWING THEIR GRADUATION FROM HIGH SCHOOL (UP TO 16 MONTHS) IN WHICH TO USE THE SCHOLARSHIP FUNDS. IF THE STUDENT FAILS TO GIVE WRITTEN NOTIFICATION TO THE COMMITTEE OR DOES NOT ENROLL BACK IN SCHOOL BEFORE THAT TIME IS UP, ALL REMAINING MONEY IS FORFEITED.